Office Manager

Accountants One has been hired by a highly stable company to recruit an Office Manager to add to their team in Berkley Lake. The ideal candidate will be able to work in-office and manage multiple duties daily.

Duties:

• Manage internal calendar updated daily on SharePoint and emailed out every Monday morning
• Scheduling appointments, meetings, office visits, holidays, travel, trade show coordination, internal PTO calendars, and organize company events
• Facility Management / Office Organization
• Vendor liaison, mail, office supplies, general organization, etc
• Reporting to Management
• Take notes for every meeting and email meeting minutes after
• Update Monday’s board and follow up with managers
• Scope and planning of new internal initiatives & monitor progress
• KPI reporting – handle the administrative part of collecting quarterly KPI data and reporting back to CEO
• Ensure adherence to company policies and SOPs
• Draft, file and maintain company policy and SOP documents
• Help manage Human Resources functions and make sure we are staying in line of “doing what we say we are going to do”
• Back-Up support for following functions:
• Customer Service – can support inbound phone calls and rerouting to appropriate employees
• Customer Service – back up for order entry
• IT – Liaison with Creative IT
• Accounts Payable – support the weekly payrun so CEO and DOF are not completely tied down every Friday. Submit payments and send remittances. Up to 30 payments per week
• Accounts Receivable – send out monthly customer statements
• Ad hoc – PowerPoints, operational reports, and administrative support as needed

Requirements:

• 2+ years experience as an office manager or executive administrator
• Degree preferred
• Excellent time management skills and attention to detail
• Strong communication skills
• Experience using Microsoft Office products
• Microsoft Dynamics a plus
• Work in office Monday through Friday 9 am to 5 pm